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Facilities and Administrative (F&A) Costs and Fringe Benefit Rates
Indirect costs are now more commonly called Facilities and Administrative costs (F&A). These costs support research that cannot be specifically quantified for your research or project alone. Examples are the maintenance and operations of the buildings and space within which research or projects are conducted, the interest and depreciation on the costs of construction, and certain administrative costs. The institution calculates indirect costs and negotiates the rate with a federal agency. CHOP negotiates our F&A rate with the Department of Health and Human Services annually. Unless a sponsor has a different published F&A rate, the current federally negotiated rate should be used on all grant submissions. Please see our Overhead and Fringe Benefit Rates below for the current rates.
CHOP policy requires the full recovery of indirect (F&A) costs. When a sponsor has a published policy that limits the F&A that may be charged, CHOP accepts the published rate. In rare circumstances, CHOP will consider a request to reduce or waive F&A. Such requests should be forwarded to the Director, Post-Award Research Administration and Research Portfolio Management for review and consideration.
CHOP recognizes that sponsors have a finite availability of fiscal funding and thus wanting to reduce or waive CHOP's F&A rate may appear expedient. However, this overlooks that F&A cost are real expenses to CHOP.
Information for collaborating institutions on Hospital fringe benefit and Facilities and Administrative (F&A) rates is available below.
View the CHOP Rate Agreement.
Legal Entity Name: Children's Hospital of Philadelphia
Federal Unique Entity ID: G7MQPLSUX1L4
Duns Number: 073757627-0000
Congressional District: PA-003
CHOP is registered in the federal government's Central Contractor Registration (CCR)
Rate Type | From | To | Rate % Location | Applicable to |
---|---|---|---|---|
Provisional | 07/01/2023 | 06/30/2026 | Use same rates and conditions as those cited for fiscal year ending June 30, 2023 | |
Fixed | 35% onsite and offsite | Industry clinical trial agreements | ||
Fixed | 07/01/2022 | 06/30/2023 | 78.0 MTDC Onsite | Organized Research (1) |
Fixed | 07/01/2022 | 06/30/2023 | 42.0 MTDC Offsite | Organized Research (1) |
Fixed | 07/01/2022 | 06/30/2023 | 52.0 MTDC Onsite | Other Sponsored Activities (1) |
Fixed | 07/01/2022 | 06/30/2023 | 42.0 MTDC Offsite | Other Sponsored Activities (1) |
Fixed | 07/01/2022 | 06/30/2023 | 8.5 Subs | Children’s Oncology Group Subcontracts (2) |
(1) Modified total direct costs, consisting of all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). Modified total direct costs shall exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs, and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.
(2) Modified total direct costs, consisting of all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards. Modified total direct costs shall exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, and participant support costs. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs.
Rate Type | From | To | Rate % Location | Applicable to |
---|---|---|---|---|
Fixed | 07/01/2024 | 06/30/2025 | 23.20% | CHOP Research Employees |
Fixed | 07/01/2024 | 06/30/2025 | 22.20% | Pediatric Faculty |
Fixed | 07/01/2024 | 06/30/2025 | 17% | Non-Pediatrics Faculty |
Provisional | 07/01/2025 | Until Amended | Use same rates and conditions as those cited for fiscal year ending June 30, 2025 | |
Fixed | 07/01/2023 | 06/30/2024 | 23.30% | CHOP Research Employees |
Fixed | 07/01/2023 | 06/30/2024 | 21.20% | Pediatric Faculty |
Fixed | 07/01/2023 | 06/30/2024 | 16.60% | Non-Pediatrics Faculty |