PeRC Resources

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The Pediatric Research Consortium (PeRC) is dedicated to assisting researchers and their study teams to meet project goals through a variety of services and recruitment approaches. Since inception, we have successfully coordinated over 250 clinical research studies within the CHOP Primary Care Network. View "Information for Grants" for a helpful overview.

Apply

Apply

Meet with PeRC Administrative Director masseyj [at] chop.edu (Jim Massey)title="Contact Jim Massey". Complete PeRC Intake Form. Attach copy of protocol and consent form if available. The PeRC Review Board reviews the study and, if approved, provides letter of support generated for IRB submission or grant application.

It is customary for the study principal investigator to provide support to PeRC by including us in their grant budgets. This is requested in the form of a percentage of effort. The percentage and timeline is negotiable, based on the type of support and services requested. The PeRC team will work with the principal investigator and their business manager to come to a mutual agreement.

Recruitment

Recruitment

PeRC facilitates discussions with site leadership about supporting research recruitment efforts. They can help to coordinate visits to recruitment sites, meetings with site staff, learning site logistics, and giving researchers the opportunity to explain the study. The principal investigator/study coordinator provides updates on study progress (when available) and monthly updates on subject recruitment efforts using the PeRC tracking form. The PeRC team will work with you and provide advice regarding the best option(s) to meet your project goals. Some common recruitment methods include the following:*

  • Epic recruitment prompts: Customized Epic programming derived from your study eligibility criteria will allow for a study alert that will appear in Epic during a routine office visit. The subject's clinician will present a brief overview of the study, based on information provided by the study principal investigator, and gauge the parent or subject's willingness to learn more about the study. If a parent or subject does express interest in the study, the primary care clinician denotes this in the study alert, and the response is then saved. PeRC study staff can generate a query and subsequent spreadsheet of those families or subjects who requested to be contacted about the study. Contact information for those interested will be provided to the study team for follow-up. This approach is especially helpful for studies targeting very narrow populations.
  • Onsite recruitment: Clinical schedules can be combed in order to target specific study populations. PeRC can provide rosters of these subjects and upcoming appointment dates/times and locations to maximize recruitment.
  • Letters/fliers: Rosters can be provided so that invitation letters can be sent to those families. The medical director or lead physician signs the invitation study letter from the practice where the subject is followed, and it is counter-signed by the study principal investigator. This helps reassure the family that their primary care practice supports the project. Many practices are often supportive of posting fliers or tear pads for studies in the waiting rooms of their practices. PeRC works with staff from the CHOP Research Institute Recruitment Enhancement Core (REC) on the development of research study tearpads that can be placed within select primary care practices and/or other posting boards across the CHOP enterprise.

*All methods mentioned above should be made clear in your study protocol and no research related activities will commence until IRB approval is granted.

CME (optional)

CME (optional)

Some practices request that the principal investigator and/or study team come to their site to discuss their project with the staff. CME credit may be provided if clinical information is discussed. This creates a win-win scenario for both the principal investigator and site clinical team. PeRC has the ability to grant CME credit to physicians and nurses related to these specific presentations. We also have worked with the Learning Link team at CHOP in order to grant CME for web-based presentations.

Paperwork must be completed prior to the presentation, in order to meet the guidelines required to award these education credits. The PeRC staff will gladly assist the principal investigator and study team with the necessary paperwork.

We also encourage research teams to provide American Board of Pediatrics Maintenance of Certification credit, when applicable, to pediatricians participating in research studies.

End-of-Study

End-of-Study

The principal investigator provides an end-of study update to participating practices. All subsequent publications deriving from study should be communicated to the PeRC Administrative Director, Jim Massey at masseyj [at] chop.edutitle="Contact Jim Massey".

Any publication resulting from support and participation by the CHOP Primary Care Network should be recognized in the acknowledgement section of the publication. Please use the following sentence for this purpose and be sure to let us know when published, so we can distribute the publication to the clinicians within the primary care practices and update the publication section of the PeRC website:

"We want to thank the network of primary care clinicians, their patients and families for their contribution to this project and clinical research facilitated through the Pediatric Research Consortium (PeRC) at Children's Hospital of Philadelphia."